Designations and groups

These are two different ways of grouping people, and they answer different questions. A designation answers "what is this person" — it's the organization's own vocabulary, and each person has one. A group answers "who do I want on this list right now" — it's yours to build, and a person can be in as many as you like.

A designation

A designation — Model, Dresser, Photographer, and whatever else your organization has defined — is centrally managed and applies once per person. Change someone's designation from their own profile page, in the Designation section, or inline from the People grid.

A group

A group is a working list you build yourself: a shortlist, a callback set, everyone you're inviting to one thing. Groups are staff-only — contractors never see them.

1. From the People page, select the people you want (or select none and create the group first).
2. Choose Add to group in the bulk-actions bar, then either pick an existing group or create a new one.

Anyone who can edit people or rosters can create, rename, recolor or delete a group — it isn't restricted to admins. Deleting a group only removes the grouping; it never touches the people in it.

A newly created group with no members yet still shows up everywhere groups are listed, with a count of zero — GIG doesn't hide it the way it hides a designation nobody currently holds. An empty casting pool you just started is a real, intentional thing; an unused designation with nobody assigned to it isn't worth showing.

Switching between views

Open Choose a view at the top of the People page. It lists every designation with anyone currently in it (plus Unassigned, if there is anyone), and separately, every group you've created. Choosing a designation or a group filters the list to just that view; choosing All people clears it. Picking a group clears an active designation filter and vice versa — the menu only ever applies one at a time.

Rostering a whole group at once

From a group, you can add every member to a gig's roster in a single action, all under the same role — useful for a callback set or a standing crew you staff the same way each time. People already on that roster are skipped rather than duplicated.

What's deliberate here

• A designation and a group solve different problems on purpose. A designation is who this person professionally is in your organization's system, and it doesn't change per event. A group is disposable and situational — you're meant to make one, use it, and delete it without worrying that you're destroying a person's classification.
• Groups are invisible to contractors. They're an internal working tool, not something a contracted view of a person needs to show.